Administration jobs in Edinburgh

What you would do

• Manage diary and calendar for fee earners.
• Handle billing and timesheet administration.
• Coordinate day-to-day priorities and competing deadlines.
• Provide proactive support to a busy Property & Infrastructure legal team.
• Maintain high-quality service delivery in a fast-paced environment.

Skills

What you would do

• Serve and sell food products to customers, recommending and selling new products.
• Fill shelves and maintain stock.
• Use digital tools such as the Sparks App and in-store devices to support the customer experience.
• Work across various areas of the store adapting to changing demands.
• Deliver fast, high-pressure customer service and contribute to sales growth.

Skills

What you would do

• Strategic leadership of commercial functions across large-scale Data Centre programmes.
• Oversight of contract management, procurement strategy, risk and commercial performance.
• Leading client engagement and senior stakeholder relationships.
• Mentoring and developing commercial teams.
• Providing cost management and commercial support across MEP packages.
• Managing cost planning, procurement, valuation and change control.

Skills

What you would do

• Lead, mentor, and develop a team of sales professionals to achieve revenue and growth objectives.
• Establish and manage clear goals and performance metrics to foster a high-performance culture.
• Provide strategic guidance in deal structuring, customer engagement, and contract negotiations.
• Formulate and implement strategies to enhance revenue streams within existing UK Government accounts.
• Identify and secure new business opportunities within the UK public sector.
• Cultivate and maintain strong relationships with senior government stakeholders, procurement officials, and key decision-makers.

Skills

What you would do

• Manage day-to-day depot operations through allocation and basic routing of vehicles.
• Optimise routes and vehicle utilisation to deliver top-class service.
• Manage driver availability and ensure compliance with regulations.
• Oversee vehicle checks, safety, and maintenance.
• Handle admin tasks such as payroll, timesheets, tachograph records, and reporting.
• Analyse depot data to drive cost-efficiency and improve operations.

Skills

What you would do

• Help the kitchen service run smoothly by keeping it well stocked and clean.
• Maintain hygiene levels and safety regulations in the kitchen.
• Communicate clearly with the team to ensure they have everything they need to create dishes for customers.

Skills

What you would do

• Design, build and maintain data models and analytical structures for Census and population data.
• Translate data architecture designs into implementable data models and transformation pipelines.
• Define and apply standards for structuring, transforming and quality-assuring census data.
• Develop schema designs for efficient querying and analysis of large-scale demographic datasets.
• Deliver data integration and linkage with administrative data sources.
• Implement estimation, aggregation and geographic data structures to support statistical outputs.

Skills

What you would do

• Providing support services to Nurses and Consultants during procedures; Assisting scrub nurses during procedures; Providing patient support within the anaesthetics room; Opening sterile packs; Checking instruments; Assisting with ordering equipment; Maintenance of quality care delivery; Understanding and contributing towards infection control.

Skills

What you would do

• Support reconciliation processes and ensure compliance with relevant regulations.
• Ensure consistency with procedures, perform process checks, and manage error control.
• Take ownership of timely processing, reconciliation, and reporting activities.
• Investigate and resolve issues or exceptions during processing.
• Manage exceptions from processing failures, identifying root causes and implementing solutions outside standard procedures.
• Provide assurance on the quality of colleagues' work to minimise errors.

Skills

What you would do

• Provide proactive co-ordination support to aligned Investment teams and groups.
• Manage corporate access, including complex diary management for meetings with companies and analysts.
• Coordinate international research trips, managing arrangements, schedules, itineraries, and records.
• Coordinate Investment team activities and internal meetings, ensuring materials and data are available.
• Build trusted relationships with Investment teams, resolving or escalating issues appropriately.
• Coordinate and contribute to projects, events, offsites, and departmental initiatives.

Skills

What you would do

• Uploading FOI/EIR requests, Ministerial Correspondence and General Correspondence to MiCase and allocating to an appropriate policy official.
• Liaising with colleagues across the Scottish Government to ensure correspondence cases are allocated correctly.
• Being part of a rota system to ensure sufficient phone cover is available while phonelines are open.
• Handling calls from the general public; routing queries to the relevant business area within the Scottish Government, providing advice over the phone, or directing the caller to published information sources.
• Handling challenging calls and correspondence in a professional manner, following guidance and escalating where required.
• Sharing learning with colleagues and keeping the team's knowledge database up to date.

Skills

What you would do

• Maintain high standards of cleanliness across all public areas, starting with the reception and progressing into the In-Patient Unit (IPU) wards.
• Carry out thorough cleaning of patient rooms, ward corridors, toilets, administrative offices, and kitchen areas.
• Conduct deep cleans of patient rooms following discharge, in line with infection prevention protocols.
• Participate in laundry shifts, including operating and checking washing machines, managing linen deliveries, and ensuring linen is stocked and distributed appropriately.
• Provide cover for the wider Housekeeping Team during Bank Holidays, annual leave, sickness, and other short-term absences.

Skills

What you would do

• Deliver first-class hospitality to guests in the hotel's restaurant and bar.
• Share positive energy with guests and the team.
• Ensure guests have a great experience and leave with a desire to return.
• Speak confidently with guests and the team to build rapport.
• Work as part of a vibrant team to support guest experience.

Skills

What you would do

• Greet and welcome guests at check-in and check-out, ensuring a warm and personal experience.
• Respond promptly, efficiently, and courteously to guest requests throughout their stay.
• Ensure all charges are accurate and posted on a timely basis.
• Handle all incoming calls promptly and professionally.
• Document accurately all internal and guest messages.
• Promote hotel facilities and maximise sales through product knowledge and selling skills.

Skills

What you would do

• Providing administrative support to a team of two Property Managers.
• Acting as first point of contact for inbound calls and inbox enquiries.
• Managing viewing appointments and overflow appointments.
• Managing keys and authorising access.
• Conducting tenancy referencing and due diligence.
• Preparing and serving initial tenancy documentation.

Skills

What you would do

• Communicate with Wealth Managers and their Associates, providing support with administration duties.
• Prepare and process all new client documentation and amendments.
• Monitor transfers of assets/cash from other institutions.
• Support ISA subscriptions and transfers.
• Process client payments.
• Liaise with colleagues within Business Support regarding administration of client accounts.

Skills

What you would do

• Manage commercial and contractual aspects of construction projects from pre-construction to final account.
• Prepare valuations and applications for payment with supporting documentation.
• Prepare and execute subcontract procurement including tender analysis and sign-off packs.
• Prepare cost reports to the client and manage subcontract and material procurement schedules.
• Administer subcontractor/supplier accounts and authorise subcontract payments through to final accounts.
• Undertake contract administration (JCT D&B / NEC 3) including change management, contractual notices and registers.

Skills

What you would do

• Provide administrative support across departments.
• Act as first point of contact for internal and external visitors.
• Collate and update records monthly or quarterly.
• Maintain office supplies and services.
• Raise purchase orders.
• Follow financial processes for invoice payments.

Skills

What you would do

• Supporting operational service delivery for conferences and events.
• Setting up venues and equipment for events.
• Providing catering service during events.
• Clearing venues and equipment after events.
• Assisting with a wide range of conference and event operations.
• Working across a 7-day rota including weekends in a 24/7 hospitality operation.

Skills

What you would do

• Handle internal and external communications with professionalism and confidentiality.
• Prepare internal documents, presentations, briefing materials and reports.
• Ensure all food safety, HACCP, and health & safety documentation is up to date and accurately filed.
• Provide comprehensive administrative support to the Executive Chef and kitchen management team.
• Support the onboarding process internally for new team members.
• Assist in projects and initiatives to improve efficiency within the culinary operation.

Skills